Assistant Director

Notice of Employment Opportunity

February 25, 2025

Assistant Director

This is a Full-time, exempt, executive position.

Salary is commensurate with experience, education, skills, and training.

Competitive Benefits Package

Applications Accepted Until Position Is Filled

HAMC is an Equal Opportunity Employer committed to employment opportunity regardless of race, color, ethnicity/national origin, sex, sexual orientation, gender identity or expression, pregnancy, religion, age, disability, military status or genetic information.

Position Title: Assistant Director

FLSA Status: Exempt

Reports To: Executive Director

POSITION SUMMARY

Under the general direction of the Executive Director, the Assistant Director is responsible for planning, directing, monitoring, and evaluating the services and activities associated with the management of housing programs of the Housing Authority of Mingo County and other special programs. In addition, the classification serves as an internal consultant to executive and senior management staff on sensitive and/or complex subsidized housing issues.

Plan, direct, and monitor the services and activities for operations to ensure compliance with Housing Authority of Mingo County (HAMC) policy, rules, and procedure's, Department of Housing and Urban Development (HUD) regulations and program guidelines, coordinate activities with other agencies, organizations, and the public.
No direct supervision until assigned

ESSENTIAL FUNCTIONS

The following represents principal responsibilities of the position; How ever they are not intended to be all inclusive. HAMC reserves the right to change, reassign, or combine job duties at any time and at its' discretion.

Plan, direct, monitor the services and activities for all Leased Housing operations to ensure compliance with HAMC policy, rules and procedures, HUD regulations and program guidelines; coordinate activities with other agencies, organizations, and the public
Manage and participate in the development and implementation of HAMC goals, objectives, policies, and priorities for each assigned service area; ensure that goals are achieved; establish, within HAMC policy, appropriate service and staffing levels; allocate resources accordingly.
Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; conduct organization and operational studies; identify opportunities for improvement and review with the Director; submit all proposed changes to the Director for final approval before implementation of changes.
Interpret agency policies, federal regulations and Public and Indian Housing (PIH) Notices for staff to assist them in the consistent application of the rules governing the program.
Complete and apply for Notice of Funding Availability (NOFA) opportunities and other grants
Identify legislative and regulatory issues related to the delivery of HAMC Programs; prepare analysis; responses, and recommendations for the COO.
Participate in professional group meetings; stay abreast of new trends and innovations in the field of public and/or assisted housing programs; stay abreast of housing legislation and program regulations and policies at the Federal, State, and local level; establish and maintain a customer.
Establish positive working relationships with representatives of community-based organizations, other agencies HAMC management and staff, and the public.
Provide direction to professional staff and consultants involved in the planning, evaluation and/ or provision of subsidized housing related services and activities. Assign work activities and projects. Evaluate work performance. Recommend and implement progressive disciplinary actions, as requires
Serve as an internal consultant to executive staff and the Board of Commissioners regarding housing related matters.
Prepare records alleging fraud or program abuse for submission to the Director.
Direct the performance of research and/or investigations and the preparation of responses to subsidized housing related inquiries; issues and/or problems. Direct the preparation of responses to subsidized housing related audit findings of internal and external auditors; and local, state, and federal regulatory and funding agencies.
Prepare monthly reports, memoranda, letters, and other forms of documentation associated with the duties and responsibilities of the classification.
Review monthly reports from PIH Information Center (PIC) and EIV to ensure agency compliance with HUD requirements.
Review all requests for informal hearings to determine if they are appropriate or may be resolved outside the hearing process.
Conduct periodic management team and departmental staff meetings. Attend senior staff and agency-wide meetings, and meetings of other operating divisions of HAMC as required. Represent HAMC at public meetings regarding subsidized housing related matter as assigned by Director.
Enthusiastically promote priorities for the operations of HAMC.
Maintains the utmost confidentiality of all clientele information.
Understand and follow directions.
Keep work area neat and clean in appearance.
Regular attendance and punctuality are required.
Perform other duties as assigned.

WORK PLACE CONDUCT

HAMC's goal is to develop a friendly, confident work environment. A good working relationship between co-workers, supervisors, and management is an important element in the success of everyone's career. As a result, HAMC expects employees to be respectful of their co-workers, supervisors, managers, customers, clients, and vendors. Employees are expected to perform their work in a professional and accurate manner. The responsibility for ethical behavior rests with the individuals who work for the Housing Authority. HAMC's reputation is built upon the acts of each employee. As a result, we expect our employees to be:

Be accurate in their communications, never misrepresenting the facts or shading the truth.
Honest in promising what can be delivered and dependable in following through on work commitments.
Display a positive image at all times.

QUALIFICATIONS

Education/Knowledge/Licensure: bachelor's degree in education, business, social service or related area-; Knowledge of federal regulations governing assisted housing programs. A soundworking knowledge of the principles and practices of budget development, business and personnel administration and management. Knowledge of office practices, procedures, and office equipment. Requires a valid West Virginia driver's license.

Skills: Must be proficient in. Microsoft Operating System as well as Microsoft Office applications (Microsoft Word and Excel). Must be able to plan, organize, direct, and coordinate work of a public agency department in a manner conducive to high performance and morale. Effectively train, motivate, supervise, and evaluate staff. Maintain confidentiality. Formulate policy and procedures to plan and monitor the work of others. Exercise management initiative and independent judgment that demonstrates quality customer service, good business sense, and creativity. Establish and maintain effective working relationships with all levels of HAMC staff, applicants, and the public. Prepare clear, concise recommendations and reports. Communicate complex ideas clearly and effectively both verbally and in writing and speak effective before groups. Prepare work within established operating budgets. Must be able to deal with frequent interruptions. Ability to deal effectively with people of diverse ages, economic and cultural backgrounds or possess the ability to successfully work with a variety of populations

Experience: Minimum five years management experience in one or more fields of education, social service work, business, or public relations, preferably in responsible supervisory positions requiring extensive- public contacts.

The knowledge, skills, and abilities listed above are typically acquired through the levels of education and experience- listed. However, any equivalent combination of education and/or experience, which provide an applicant with the listed knowledge, skills, and abilities to perform the essential duties and responsibilities of the job, is acceptable.

Required Special Qualifications: Successfully complete HCV Specialist and Housing Quality Standard (HQS) certification training course within one year of employment (at the employer's expense and subject to funding availability). Successfully complete an HCV Executive Management certification training course within two years of employment (at the employer's expense and subject to funding availability).

WORKING CONDITIONS

Environmental Conditions: Work is generally performed within an office environment, with standard office equipment. Work is generally sedentary in nature but may require standing and walking. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will spend long hours sitting, using office equipment, and computers. Typical office environment; must be able to attend meetings and trainings and travel to Authority sites unaccompanied. The employee is required to read, write, hear, and communicate fluently in English. The employee is occasionally required to stand, walk; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Hazards: Work involves frequent contact with angry, upset, or frustrated individuals.

HAMC is an Equal Opportunity Employer